Constitution

ARTICLE I – NAME

The name of the Association shall be the Virginia Social Science Association.

ARTICLE II – PURPOSES

The purposes of the organization shall be:

1. To promote acquaintance and group effort among those interested in the social sciences.
2. To further the cause of social science teaching and research.
3. To stimulate greater public interest in, and better informed public opinion regarding, social science questions and public policy matters.
4. To have some part in guiding the current of economic and social tendencies in Virginia.
5. To cooperate with and further the work of local, state, and national organizations working in the same field.

ARTICLE III – MEMBERSHIP

Section 1. There shall be six categories of members in the Association: Individual, Student, Life, Benefactor, Honorary, and Institutional.

Section 1a. Individual Member. Any individual subscribing to the purposes of the association upon paying dues may become an individual member of the organization.

Section 1b. Student Member. Any graduate or undergraduate student registered in a college or university may become a student member of the association upon payment of annual dues and may remain such, while registered, upon payment of annual dues, for up to five years. Section 1c. Honorary Member. Any person who has performed notable service for the cause of social science in Virginia may be elected, by the Executive Committee  to Honorary Life Membership in the Association without payment of membership dues. Section 1d. Institutional Member.  Any institution subscribing to the purposes of the association may become an Institutional Member and will be entitled to rights and privileges mentioned in Article III, Section 3.

Section 2. Membership is open to persons who, and institutions that, subscribe to the purposes of the Association.

Section 3. All individual members shall have the full rights and privileges of membership. These rights and privileges include access to the VSSJ, the right to vote for VSSA officers and board members, and attendance at the annual VSSA conference.

Section 4. Membership dues shall be established by the Executive Committee, according to category of membership, and shall be payable on a schedule determined by the Executive Committee.

ARTICLE IV – OFFICERS AND THEIR DUTIES

Section 1. The elective officers of the Association shall consist of a president, a vice-president, a secretary, a treasurer, an auditor, and six Board Members. Appointive officers, who may be Board Members, are an historian-archivist, a parliamentarian, a webmaster, and the editors of the VIRGINIA SOCIAL SCIENCE JOURNAL (the VSSJ) and the VSSA NEWSLETTER.

Section 2. The president shall be the executive officer of the Association under the direction of the executive committee. The president shall be responsible for the election of officers, for expansion of membership, and for the recruitment of institutional members.

Section 3. The vice-president, who shall serve in the absence of the president, shall have the primary responsibility for the program of the annual meeting.

Section 4. The secretary of the Association shall maintain the minutes of all meetings of the executive committee; maintain a register of all members, and produce at the direction of the executive committee a Directory of Membership.

Section 5. The treasurer shall receive and disburse all funds of the Association, keep records of all transactions, and submit a written summary thereof to the executive committee at its meetings and to the membership at the annual meeting. The treasurer is responsible for notifying members of the status of their dues to the Association.

Section 6. The auditor shall conduct an audit of the records of the treasurer, prior to the annual meeting, and report on such audit to the executive committee.

Section 7. The historian is responsible for organizing and maintaining records of the VSSA and facilitating their use for research.

Section 8. The parliamentarian shall assure that meetings of the executive committee and the annual meeting are conducted according to proper procedure. The parliamentarian is responsible for maintaining the constitution of the association and for the process of amending it.

Section 9. The immediate past president has primary responsibility for the scholar awards at the annual meeting.

ARTICLE V – COMMITTEES

Section 1. The Association shall have an Executive Committee, consisting of the elective officers and the appointive officers; a nominating committee; and any other committees or teams, ad hoc or otherwise, such as local arrangements and student essay awards, deemed by it to be desirable.

Section 2. The executive committee is responsible for the policies and direction of the Association, its meetings and publications, and expansion of its membership, and has authority over the expenditure of Association funds.

Section 3. The executive committee shall meet on call of the president or at the request of any three of its members. Five elective members shall constitute a quorum for any called meeting.

Section 4. The executive committee may remove and replace any appointive members, by way of a 3/4 vote, who, in the committee’s judgment, shall fail to carry out their responsibilities.

ARTICLE VI – ELECTIONS AND TERMS

Section 1. A nominating committee, comprised of the president, the vice-president, and chaired by the immediate past president, shall submit nominations for elective officers to the membership at the annual meeting. Nominations from the floor shall be in order.

Section 2. The vice-president shall normally succeed to the position of president.

Section 3. The elective officers shall be chosen by the membership of the Association at the annual meeting for terms of one year, which shall commence at the close of the annual meeting.

Section 4. The executive committee shall expeditiously fill any vacancy that may occur by way of a 3/4 vote of the committee.

ARTICLE VII – MEETINGS

Section 1. The Association shall hold at least one meeting of the membership, which shall be known as the annual meeting.

Section 2. The executive committee shall meet at the time of the annual meeting. Normally, it will also meet in September (to inaugurate plans for the next annual meeting, initiate the call for papers, and make plans for scholar and other awards) and in January (to complete plans for the meeting).

Section 3. The executive committee shall adhere to traditional rules of parliamentary procedure in regards to the proposition and adoption of motions.  For a motion to go into effect it requires the approval of 3/4 of those members of the executive committee present during the time of the vote.

ARTICLE VIII – AMENDMENTS

This constitution may be amended at the annual meeting by a vote of two-thirds of the members present and voting. Proposed amendments must have been approved by the executive committee and publicized.

Adopted, May 15, 1948

Amended, April 24, 1954

April 16, 1966

April 20, 1972

April 12, 1975

April 30, 1988

April 27, 1991

March 26, 1994

March 26, 1999

March 31, 2007

March 28, 2015